From experience we can confidently conclude that the preliminary phase, called Phase 0, is the unsung hero of projects’ success.

What is Phase 0?

At times it is referred to as the ‘discovery phase’ or the ‘planning phase’ – it is the initial phase of a technology project.  All stakeholders come together (including the project team and consultants) to lay the foundation and groundwork for the entire project.  The definition of the technology project’s objectives, scope, requirements, and strategies is carried out during this phase.

Six core pillars of Phase 0

A Clear Project Vision

Phase 0 helps in establishing a clear project vision as its first step.  During this step project stakeholders work alongside each other to articulate and agree on the project’s goals, objectives and high-level objectives.  Lack of clarity at this stage often leads to lack of focus which consequently leads to costly delays.

Risk Assessment followed by risk management and mitigation

Another critical element of Phase 0 is to identify and address potential risks.  Anticipating challenges that may crop up during the course of the technology project allows the project team and the organisation to develop strategies to mitigate them.  As cliche as it might sound ‘prevention is better than cure’ applies – a proactive approach will save time and costly setbacks down the line.  Risk identification, assessment and management is of paramount importance.

Business Resource Allocation

Resource allocation takes centre stage during Phase 0.  The various necessary resources, to successfully complete the project, are determined, namely: personnel, budget, and technical infrastructure.  A healthy contingency should be factored in to be as realistic as possible and to have a cushion for any surprises.  This element of the Phase 0 stage, ensures that the project remains within budget and is completed in a timely manner.

Stakeholder Organisation and Alignment

All technology projects involve multiple stakeholders, internal and external, all with their own interests and expectations.  Communication channels are to be well defined and communicated to all stakeholders.  Roles and responsibilities are to be clearly defined at this very early stage.  Any concerns are to be addressed and overall alignment needs to happen at this point.  The latter is key so as to prevent conflicts and misunderstanding during the project’s lifetime.

Cost-Benefit Assessment

Phase 0 normally includes a feasibility assessment.  This is vital, before a significant amount of time, funds and resources are invested into the project.  This sub-phase of Phase 0 answers the question ‘Is the project worth pursuing?’.  The feasibility of a project is multi-faceted and it is common practice to include the evaluation of the technical, market demand and financial aspects.

Costings

The creation of a detailed budget allows for accurate cost estimation.  Accurate cost estimates are essential for securing funds and other resources to devote to the project.  The more importance and effort devoted to cost estimation, during Phase 0, the less budget overruns will be experienced.  Costings are to include, development, testing, maintenance and licensing costs amongst others.

Never see Phase – merely as a preparatory step; it is the foundation upon which a successful technology project is built.  Skipping Phase 0 can lead to delays, mistakes, stress, conflicts and failures.

Having a strong and well-structured beginning, increases the likelihood of a successful technology project outcome.

Prioritise your next project’s Phase 0.  Involve us from day one.  Discover More.